AI that keeps every appointment slot working.
Our AI continuously monitors cancellations, rescheduling requests and availability, automatically finding the best replacement appointments and keeping your clinic utilization optimized in real time.
- AI scanning schedule…
lost per therapist, per day, to schedule churn
That is a caseload slot a week, per clinician, gone before anyone treats a patient.
of therapy rooms sit empty while wait-lists grow
Capacity exists. It is invisible at the moment it could be sold or used.
cancelled sessions is refilled the same day
A 09:10 cancellation is rarely a 09:40 session without an engine watching for it.
MODELLED FROM PUBLISHED REHABILITATION THROUGHPUT LITERATURE · ILLUSTRATIVE
Hospitals, clinics, therapy rooms.
The same record covers a 600-bed hospital's ward rounds, a six-room outpatient clinic's wait-list, and the hydrotherapy pool both of them are fighting over.
Hospitals
Ward, bay and bed as locations. Referral triage with priority tiers, therapy-intensity targets counted in delivered minutes, MDT packs and discharge-readiness — across departments, sites and regions.
- Ward-based bedside sessions
- Referral triage & time-to-first-contact
- Intensity vs. prescription
- Group → region → hospital hierarchy
Clinics
Online booking against live availability, same-day refill from the wait-list, reminders on your cadence, and central templates inherited by every site in a chain — including pediatric, home and telehealth arms.
- Live availability, one calendar
- Cancellation refill engine
- Chain-wide templates & pricing
- Home visits and telehealth pods
Therapy rooms
Gyms, gait labs, hydrotherapy pools, ADL apartments, sensory rooms and sound-treated SLT suites — each with capacity, features, turnover, booking rules and the equipment bound to it.
- Capacity and delivery mode
- Feature matching per session
- Turnover excluded from utilization
- Maintenance windows block bookings
One loop, from referral to roll-up.
Plan, allocate, deliver, document, report. Each step writes to the same record, so the report at the end is not a reconciliation exercise.
Plan
Referral becomes an episode of care: disciplines, frequency, episode length, goals and outcome measures, encoded from a protocol.
Allocate
The planner solves therapist × room × equipment × hour against credentials, continuity, turnover time and booking rules.
Deliver
Therapists work from a mobile schedule; front desk and the patient portal book against the same live availability.
Document
Notes, attendance, minutes and outcome measures captured at the point of care, against the plan they belong to.
Report
Utilization, no-show rate, protocol variance and revenue per hour roll up from session to facility to group.
One Matrix. Any size.
Therapists, doctors, rooms, gyms, equipment, hospitals, clinics, patients, plans, sessions, outcomes and payments — one system of record, queryable from any direction. A twelve-room clinic and a four-hundred-facility group run the same platform.
You do not outgrow Therapotics. You turn more of it on.
Any cell of the grid — this therapist × this room × this equipment × this hour × this patient — is either available or it is not. That is the product.
Built by people who know what a treatment plan is.
Six disciplines modelled properly — each with its own documentation templates, credential rules, room and equipment requirements, and outcome measures.
Physiotherapy
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Occupational therapy
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Speech & language
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Psychology
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Respiratory
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Recreation
Inpatient, outpatient, home and telehealth delivery with discipline-specific planning constraints.
Clear the review without a sales call.
Security posture, compliance evidence, residency options and deployment topologies are published, not gated behind a discovery meeting.
From theatre to therapy gym, one timeline.
Post-operative pathways start in the theatre list and end in the therapy gym. Therapotics carries the plan across both, so early mobilisation is scheduled the moment a case is booked — not requested three days later.
See it against your own week.
Bring one facility's schedule. We will model recovered hours, room utilization and no-show refill on your numbers, with every assumption visible.